Board Meeting no. (7/2/2022) on September 20, 2022

The Board of Directors held its meeting no. (7/2/2022) on Tuesday, September 20, 2022 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1- Approval of the Minutes of Meeting No. 6/2/2022 Held on August 30, 2022:

The Board decided to approve the minutes of the previous meeting.

2- Activities of the Social and Cultural Committee for the Upcoming Period:

The Board discussed the proposed events for the Social and Cultural Committee during the upcoming period, including the National Day Carnival. The Board instructed the Association Manager to send the proposed events to the Chairman of the Social and Cultural Committee for presentation to the Committee and to provide the Board with the Committee members' feedback, in preparation for the approval of the events plan for the upcoming period.

3- Additional Strips for Units at Riffa Views:

The Board approved assigning the Association Manager to prepare a report on the additional strips for units in Riffa Views. The report should include a list of units benefiting from the additional strips, specifying which units made the purchase and the method of payment.

4- The Effects of Rainwater on the Units in Previous Years:

The Board reviewed the impact of rainwater on several units in previous years during the rainy season. Following the discussion, the Board decided to task the Association Manager with taking the necessary measures to prevent the recurrence of these effects. The Manager is also to liaise with relevant government authorities to ensure that rainwater does not leak from public streets into the streets and roads of Riffa Views, particularly in the lakes area along Road 96, and to report back to the Board on the actions taken.

5- Coordination Meeting with the Management of the Royal Golf Club on September 11, 2022:

The Chairperson briefed the members on the results of the coordination meeting held with the Royal Golf Club’s management, attended by the Vice Chairman of the Board and representatives of the Association Manager Company. The meeting covered common topics, and the Association Manager was assigned to continue efforts to finalize these topics and develop a cooperation plan that aligns with the goals and interests of both parties, benefiting the unit owners and residents of Riffa Views.

6- Meeting with the Infrastructure Maintenance Service Provider in Riffa Views:

The Board decided to instruct the Association Manager to arrange a meeting with the infrastructure maintenance service provider to present an update on the work and tasks completed since the beginning of 2022 to the Board of Directors.

7- Maintenance of Street Light Poles and Common Parts:

The Board decided to assign the Association Manager to coordinate with the infrastructure maintenance service provider to prepare a report on the street light poles and common areas requiring urgent maintenance. This follows repeated observations from Association members regarding the malfunction of several lighting poles and the need for their repair.

8- Risk Assessment Study for Gate No. (2) of the Lakes Entrance:

The Board reviewed the importance of conducting a risk assessment study for Gate No. (2) of the Lakes Entrance following the completion of its expansion. After discussion, the Board decided to assign the Association Manager to arrange an on-site inspection visit, to be attended by the Deputy Chairman of the Board and officials from the Association Manager's company, scheduled for the following week.

9- Adoption of the Values, Behaviors, and Strategic Objectives of the Association's Board of Directors:

The Board reviewed the proposed values, behaviors, and strategic objectives for the Association's Board of Directors. After discussion, the Board approved the following strategic objectives:

1- Finalize the approval of the Riffa Views master plan, sign the Master Transfer Agreement, and separate the additional corners from the common areas.

2- Initiate the construction of the Association's permanent headquarters.

3- Commence the project to build a solar-powered sustainable energy plant.

Regarding the Code of Conduct of the Board of Directors, the Board adopted the following values:

1- All discussions and differences of opinion among board members are confidential and should not be shared outside the board.

2- Opinions, suggestions, and efforts should be valued and considered by all Board members.

3- Each board member must assume full responsibility towards the Association with honesty and integrity.

4- All decisions are made by majority vote and are binding on everyone.

5- Board members must engage positively in all discussions.

The Board also decided to task the Vice President with submitting a proposal for the strategic vision and mission.

The meeting ended at 7:00pm.