Board Meeting no. (6/2/2023) on July 25, 2023

The Board of Directors held its meeting no. (6/2/2023) on Tuesday, July 25, 2023 at 4:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of Meeting No. 5/2/2023 held on July 11, 2023

The Board approved the minutes of the previous meeting.

2. Preparations for the Fourth General Assembly Meeting of the Association

The Board reviewed the ongoing preparations for the Fourth General Assembly meeting of the Association, scheduled for August 12, 2023, with a second meeting on August 19, 2023, if quorum is not met. After discussion, the Board decided the following:

- Approved the agenda for the meeting as per the following items:

1. Appointment of the meeting chairman

2. Approval of the agenda

3. Ratification of the minutes of the Third General Assembly meeting held on March 12 and 19, 2022

4. Board of Directors report for 2022-2023

5. Approval of amendments to several articles and provisions of the Association’s bylaws

6. Approval of the (audited) financial statements for 2021

7. Appointment of an external auditor for the fiscal year ending December 31, 2022

8. Approval of the Association’s budget for 2023

9. Any other business

- Approved the Board of Directors' reports prepared by the Association Manager in coordination with the Secretary, as follows:

1. The Board of Directors' report on the appointment of the Chairman of the Board as the chairman of the General Assembly meeting.

2. The Board of Directors' report on the ratification of the minutes of the Third General Assembly meeting held on March 12 and 19, 2022.

3. The annual report on the activities of the Board of Directors for 2022-2023.

4. The Board of Directors' report on the approval of amendments to several articles and provisions of the Riffa Views Owners Association’s bylaws.

5. The Board of Directors' report on the audited financial statements for the fiscal year ending December 31, 2021.

6. The Board of Directors' report on the appointment of an external auditor for the fiscal year ending December 31, 2022.

7. The Board of Directors' report on the annual budget of the Association for 2023.

- Approved sending out meeting invitations via email to Association members on Thursday, July 27, 2023, and uploading the meeting documents to the Association's website.

The Board also approved tasking the Association Manager with taking all necessary measures to facilitate the meeting on its scheduled date and coordinating with service providers to meet the necessary requirements, in coordination with the Chairman of the Board.

3. Disbursement of Board Members' Remuneration for the Second Half of the First Year of the Current Term 2022-2024

The Board reviewed the report on the attendance and participation of the Riffa Views Owners Association Board members in the regular Board meetings for the second half of the first year of the second election term 2022-2024, covering the period from September 18, 2022, to March 19, 2023. Based on the provisions of the By-Laws of the Riffa Views Owners Association, the Board approved the disbursement of remuneration to Board members for the second half of the first year of the second election term 2022-2024, amounting to BHD 625 for each Board member.

4. Other Business

Under this item, the Board discussed the following topics:

1. Meeting with the Infrastructure Maintenance Supervision Service Provider (Enova):

The Chairman reported that a meeting was held with the infrastructure maintenance supervision service provider (Enova) on Tuesday, July 25, 2023, at 9:30 a.m., attended by Mr. Saeb Ali, Operations Manager at Enova, and representatives from the company. The Chairman and representatives from the Association Manager's company were also present. The meeting concluded with the following:

- Regarding the company’s contract with the Association, and given that it expired on June 30, 2023, the company was tasked with reconsidering the current contract value if they wish to renew it with the Association for the next two years, with the addition of two technicians to cover the current labor shortage.

- Regarding the individual contracts the company enters into with Association members for the routine maintenance of their units, the company was tasked with adding a brief report on the work performed under these contracts to the monthly report they send.

The Chairman noted that the contract would be renewed on a monthly basis until the new financial offer is received from the company, no later than August 2023.

2. Building Permits for Additional Works on Units:

The Board discussed observations received from the Southern Municipality addressed to the Association Manager's company regarding building permits submitted by unit owners wishing to undertake construction work on their units. The Chairman emphasized that the Board had previously approved that no unit would be allowed to commence construction work without obtaining a building permit issued by the Southern Municipality.

The Association Manager was tasked with re-sending the previous circular on this matter to residents, urging them to ensure they do not begin any construction work before the necessary permits are issued. The Association Manager was also tasked with contacting all new applicants to inform them of this requirement.

The meeting ended at 5:45 p.m.