Board Meeting no. (3/2022) on February 23, 2022

The Board of Directors held its meeting no. (3) for the year 2022 on Wednesday, February 23, 2022 at 4:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of Meetings No. (1) and (2) for 2022 Held on January 12 and 30, 2022:

The Board decided to approve the minutes of the previous meetings.

2. Comments from Owners Regarding the Third General Assembly Meeting:

The Board discussed a comment from an owner concerning several inquiries related to the Association's General Assembly meeting scheduled for March 12, 2022. After the discussion, the Board decided to task the Association Manager with responding to the owner and informing the Board of Directors.

3. Ongoing Preparations for the Third General Assembly Meeting:

The Board discussed the following topics under this item:

1. General Assembly Documents and Board Reports:

The Board reviewed the Board of Directors' reports that will be sent as part of the documents for the Third General Assembly Meeting, which will be distributed to Association members along with the meeting invitation. After discussion and review, the Board approved the following reports:

- Board of Directors' Report for 2021.

- Report on the approval of appointing the Chairman of the Board as Chairman of the General Assembly Meeting.

- Report on the approval of the minutes of the Second General Assembly Meetings held on April 17 and April 24, 2021.

- Report on the audited financial statements for the fiscal year ending December 31, 2020.

- Report on the appointment of an external auditor for the fiscal year ending December 31, 2021.

- Report on amendments to the Master Transfer Agreement.

- Report on the appointment of the Association Manager for 2022-2023.

- Report on the annual budget of the Association for 2022.

- Report on the proposal to change the method of calculating service fees (annual subscriptions).

- Report on the discharge of Board members for the fiscal years ending December 31, 2020, and December 31, 2021.

- Report on the election of Board members for 2022-2023.

2. List of Association Members (Unit Owners) Who Are Not Entitled to Vote in the General Assembly:

The Board reviewed the list of Association members (unit owners) in Riffa Views with unpaid service fee arrears (annual subscriptions) for the year 2021. The total number of these units was 271.

After discussion and in accordance with Article (59) of Resolution (1) for 2020 regarding voting in the General Assembly, which states: "Each member has the right to vote in accordance with the provisions of this resolution. If the unit is owned by more than one person or owned by a company, voting shall be through an agent, legal representative, or by a signed voting paper from the owners or their legal representative," the Board decided the following:

- To exclude the right to vote in the General Assembly for units with outstanding service fee arrears (annual subscriptions) for 2021.

- To task the Secretary with sending a circular to these units, encouraging them to settle their outstanding service fees for 2021, so that they may regain their voting rights in the General Assembly.

- To task the Association Manager with contacting these units and urging them to settle their outstanding service fees by the date of the meeting.

3. Necessary Circulars for Holding the General Assembly Meeting:

The Board reviewed several necessary circulars that must be sent to Association members regarding the procedures for holding the General Assembly meeting. After discussion, the Board approved the following tasks:

- To task the Secretary with coordinating with the Association Manager to send the following circulars:

- Circular on the use of voting papers at the General Assembly Meeting of the Riffa Views Owners Association.

- Circular on voting rights at the General Assembly Meeting of the Riffa Views Owners Association.

- Circular for units owned by more than one person (shared ownership) or owned by a legal entity (company or institution).

4. Letter from the Real Estate Regulatory Authority Regarding the Date of the Association’s General Assembly Meeting:

The Board reviewed the letter sent from the board to the Real Estate Regulatory Authority regarding the scheduling of the General Assembly meeting for the Riffa Views Owners Association on March 12, 2022. The Association Manager reported that the letter was sent on February 17, 2022, and confirmation of receipt was acknowledged by the officials at the authority.

5. Any Other Business:

The Board reviewed the schedule of weekly activities for the recreational day, which had been temporarily suspended due to the guidelines issued by the Ministry of Health and the National Taskforce for Combating the Coronavirus (COVID-19). After discussion, and due to rising temperatures, the Board decided to suspend these activities for the upcoming period.

The meeting concluded at 6:00 PM.