Board Meeting no. (3/2/2022) on May 24, 2022

The Board of Directors held its meeting no. (3/2/2022) on Tuesday, May 24, 2022 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of Meeting No. 2/2/2022 held on April 20, 2022:

The Board approved the minutes of the previous meeting.

2. Monthly Report of the Association Manager's Activities for April 2022:

The Association Manager provided an overview of the key points in the report. After discussion, the Association Manager was tasked with the following actions:

- Send a circular to residents, encouraging them to inform local security authorities (police stations) in case of any security incidents, in addition to notifying both the Association and the security service provider.

- Add all Riffa Views residents to the "Association WhatsApp service" to ensure that all notifications and events are communicated to residents and to receive their comments and inquiries.

- Research the best methods for launching an interactive website and mobile app that allows residents to submit feedback and requests, and facilitates the services provided by the Association and the Association Manager to residents.

- Coordinate with the cleaning service provider to ensure that the solar-powered garden light poles are cleaned.

3. Master Transfer Agreement and Riffa Views Master Plan:

The Board discussed the Master Transfer Agreement and the Riffa Views Master Plan. The Board Treasurer provided an explanation about the need to include all areas allocated for common areas, the lands that the Developer will retain, and the Additional Strips, in accordance with resolutions issued at the second General Assembly meeting held on April 17, 2021, and the third General Assembly meeting held on March 19, 2022. After discussion, the Board decided:

- The Association Manager will prepare the final "revised" draft of the Master Transfer Agreement and circulate it to the Board members for review before it is approved and signed, no later than June 2022.

- The Association Manager will coordinate with Riffa Views "the Developer" to expedite the procedures for registering the Riffa Views Master Plan with the relevant governmental authorities to preserve the rights of Association members benefiting from the Additional Strips.

4. Review of Service Contracts for Security, STP, and Cleaning:

The Board reviewed the service contracts up for renewal. The Board Treasurer provided a summary of the key points in these contracts. After discussion, the Board decided:

- The Association Manager will share the current contracts with the Board members.

- The Board Treasurer will finalize the review of these contracts and provide feedback to the Board of Directors to facilitate the renewal process as soon as possible, in compliance with the procedures and regulations governing owners' associations.

5. Activating the Strategic Plan for Afforestation in the Kingdom of Bahrain in Cooperation with the Southern Municipality:

The Board reviewed the Association Manager's report on the official visit by Southern Municipality officials to Riffa Views on May 22, 2022, in the presence of Engineer Reem Akbari, the Board Chairman. The visit aimed to activate the strategic plan for afforestation in the Kingdom of Bahrain, recently approved by the government, and to implement its objectives:

1. Establish agricultural nurseries in Riffa Views to increase agricultural production.

2. Lay irrigation water pipes along 96 Street and Almuaskar Street for afforestation.

3. Prepare the sites of 96 Street and Almuaskar Street to increase green areas.

4. Identify types of trees to be planted, focusing on local and environmentally friendly species.

5. Encourage residents to preserve crops and take the initiative to adopt home farming.

6. Participate in events that promote planting and afforestation.

The Association Manager also noted that Southern Municipality officials welcomed the initiatives pursued by Riffa Views to support community efforts toward afforestation and increasing green areas, including:

- Increasing agricultural areas throughout Riffa Views through afforestation.

- Distributing agricultural seedlings to all Riffa Views residents and encouraging interest in agriculture.

- Organizing visits for school and university students to contribute to the afforestation of Riffa Views.

- Organizing workshops and specialized lectures for residents on agricultural matters.

- Establishing an agricultural committee composed of several Riffa Views residents to oversee the implementation of the initiatives.

After discussion, the Board directed the need to coordinate with the municipality to start extending irrigation water along the external boundary wall of Riffa Views parallel to Almuaskar Street and 96 Street and to obtain the necessary licenses to establish a nursery in Riffa Views.

6. Board Meeting with the Real Estate Regulatory Authority (RERA): The Board reviewed the key topics to be discussed during the upcoming meeting with the CEO of RERA on Thursday, May 26, 2022:

- Introduce the members of the Board of Directors elected at the General Assembly meeting on March 19, 2022.

- Finalize the approval of the Riffa Views Master Plan and the Master Transfer Agreement.

- Follow up on the request to adopt the amended By-Laws of the Association, sent on August 2, 2021.

- Follow up on the request to issue a Board certificate for the "new" Board of Directors, sent on May 23, 2022.

- Discuss the procedures required to allow the Owners Association to own commercial companies.

7. Board Meeting with the Southern Police Directorate:

The Board reviewed the key topics to be discussed during the upcoming meeting with the Director General of the Southern Police Directorate on Tuesday, May 31, 2022:

- Discuss ways of cooperation between Riffa Views and the Southern Police Directorate.

- Discuss ways to enhance security in Riffa Views.

- Discuss the possibility of having regular security patrols daily within Riffa Views neighborhoods.

- Discuss procedures to be followed in the event of reports against security guards in Riffa Views.

8. Board of Directors' Proposal to Change the Rate of Sale of Additional Strips in Riffa Views:

The Board reviewed the current method of calculating the rate for selling additional strips for units in Riffa Views. The Association Manager pointed out that the current rate of BD 10 per square foot was set as a symbolic price for selling corners to unit owners in Riffa Views.

The Board emphasized the need to change the current selling price as it is significantly lower than the land sale rates in Riffa Views, affecting the valuation of real estate and land. After discussion, the Board decided to instruct the Association Manager to send a circular to unit owners in Riffa Views, informing them that the current selling price of BD 10 per square foot will remain in effect until the end of 2022, with a price adjustment starting in 2023 to align with market rates.

9. Issuing Payment Orders to Those Who Have Defaulted on Their Service Charges:

The Board reviewed the list of owners who have defaulted on the payment of annual subscriptions (service charges) for their 45 units in Riffa Views, with total arrears amounting to BD 116,766.647. After discussion, the Board decided to assign the Board Secretary, in coordination with the Association Manager, to prepare and send payment orders to these unit owners, in accordance with the regulations and decisions governing owners' associations in the Kingdom of Bahrain.

10. New Business:

Under this item, the Board discussed the following topics:

1. Hosting External Events at Riffa Views:

The Board directed the Association Manager not to approve the hosting of external events within Riffa Views neighborhoods due to the traffic congestion these events cause, which may hinder traffic flow within Riffa Views.

2. Modifying the Procedures for Association Financial Payments:

The Board discussed the current financial procedures used to process financial payments. After discussion, the Board agreed to define a mechanism to standardize the process for all financial payments.

3. Amending the By-Laws to Comply with Resolution No. (2) of 2022 Issued by RERA:

The Board reviewed Resolution No. (2) of 2022, which amends some provisions of Resolution No. (1) of 2020. After discussion, the Board decided to task the Association Manager with the following:

- Amend the provisions of the Articles of Association of the Riffa Views Owners Association to align with the new articles in this resolution.

- Apply to the Real Estate Regulatory Authority (RERA) to update the Articles of Association and the Board of Directors' certificate.

4. Association Manager Contract for the Years 2022 - 2024:

Pursuant to the resolution of the General Assembly of the Riffa Views Owners Association at its meeting held on March 19, 2022, to approve the awarding of the tender for the provision of Association Manager services to RV Real Estate Co., the Board of Directors presented the draft contract for the Association Manager for the next two years, 2022-2024. After discussion, the Board decided:

- Approve the signing of the contract.

- Send a copy of the contract to RERA.

The meeting ended at 7:15 pm.