Board Meeting no. (21/2020) on October 25, 2020

The Board of Directors held its meeting No. (21) for the year 2020 on Sunday, October 25, 2020 at 5:30 pm at the Riffa Views headquarters, and issued the following decisions:

1- Approval of the meeting minutes No. (20), that was held on October 18, 2020

Meeting minutes have been approved.

2- The Board’s Report on reviewing the Master Transfer Agreement

The Board Vice Chairman; Chairman of the Subcommittee for Review of the Master Transfer Agreement, stated that a joint meeting is scheduled on November 2, 2020, between all concerned parties in the presence of their legal representatives on, and the comments on the agreement will be discussed during this meeting.

After discussion, the Board decided to assign the Subcommittee to include the remarks received from the Association’s members in the first General Assembly meeting held on December 7, 2019 and the owners’ remarks received by the board of directors upon forming the Subcommittee, and to provide the Board with a report on this meeting. 

3- The Board’s report on the revision of the Riffa Views Master Plan

The Board of Directors was briefed on the presentation of the Riffa Views Company (the Developer) and the recommendations received from the Real Estate Regulatory Authority (RERA) regarding the approval of the Riffa Views Master Plan. After discussion, the Association Manager was assigned to prepare a report that include all ownership title deeds included in the Riffa Views, with specifying the share of land that will be allocated to the Association (Common Areas), the share allocated to the Developer (if any) and the share of the lands allocated within the Additional lands sale project, in every document. This report is to be presented for discussion at the next Board meeting.

4- The Board’s report on reviewing service contracts to be transferred under the Master Transfer Agreement: 

The Board of Directors reviewed the service provider’s contracts to be transferred to the Association according to the Master Transfer Agreement. After discussion, the Board decided to assign the Association Manager to send copies of the remaining contracts that were concluded by the Developer, and circulate them to the members of the Board for revision.

5- Master Transfer Agreement amendments as per the comments from the Real Estate Regulatory Authority (RERA): 

The Board reviewed the letter received from RERA, on February 27, 2020, regarding the remarks made by the RERA on the Association By-Laws. Based on RERA’s request to present these remarks during the General Assembly meeting for a vote, the Board of Directors decided to approve the inclusion of an item in the next General Assembly meeting under the title "Approval of amendments to the Association By-laws according to the remarks received from the Real Estate Regulatory Authority (RERA)."

6- Article of Association amendments as per provisions of Resolution (1) of 2020: 

The Board of Directors reviewed Resolution (1) of 2020 regulating owners' associations in jointly properties issued by the Real Estate Regulatory Authority (RERA) on May 7, 2020, and the initial draft of the Article of Association. After discussion, the Board decided the following:

• Assigning the Board Vice Chairman to review the draft of the Article of Association and to provide the Board of Directors at its next meeting with a report on the appropriateness of the amendments in accordance with the provisions and articles of Resolution (1) of 2020 and the Association By-Laws.

• Assigning the Association Manager to take the necessary steps to translate the draft Article of Association into English, guided by the form submitted by the Real Estate Regulatory Authority (RERA), after approval by the Board of Directors.

• Assigning the Board Secretary to send a circular to the Association members containing the initial draft of the Article of Association in both Arabic and English, in order to obtain their observations and comments. 

• Assigning the Board Vice Chairman to review the observations and comments received from the homeowners and present them to the Board in a report. 

7- The Association Manager Report on mandatory procedures to convene the next General Assembly meeting: 

The Board of Directors reviewed the Association Manager report regarding the mandatory procedures for convening the General Assembly. After discussion, the Board decided to approve the request for the presence of a neutral observer at the next General Assembly meeting, and instruct the Association Manager to prepare a letter to be sent to the Real Estate Regulatory Authority (RERA) to request a nomination of the observer according to the procedures stipulated in Resolution (1) of 2020.

8- Work of the Subcommittee for organizing the 2nd General Assembly meeting: 

The Board reviewed the report presented by the Subcommittee for organizing the 2nd General Assembly meeting. 

The meeting concluded at 7:40 pm, and the next meeting was scheduled to take place on Sunday 1 November 2020 at the Riffa Views headquarters