Board Meeting no. (13/2021) on June 13, 2021

The Board of Directors held its meeting no. (13) for the year 2021 on Sunday, June 13, 2021 at 4:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Meeting minutes approval for meeting No. (11) and (12) of 2021 held on May 23 and May 30, 2021:

The Board reviewed the minutes and decided to approve them.

2. The letter received from RERA dated June 9, 2021 regarding the General Assembly of the Association:

The Board reviewed the letter received from RERA, numbered RERA/118/2021 and dated June 9, 2021. This letter pertained to RERA's request to reconvene the General Assembly of the Riffa Views Owners Association. It was a response to the letter previously sent by the Board of Directors, which aimed to clarify the details surrounding the holding of the General Assembly on April 17 and April 24, 2021.

After thorough discussion, the Board has decided to draft a letter requesting a meeting with RERA officials. 

3. Email from the Riffa Views Steering Committee dated June 9, 2021:

The Board decided to postpone this item.

4. Other Businesses:

The Board discussed the following:

1.4 Infrastructure and facilities maintenance services tender:

The Association Manager informed that one of the companies participating in the tender has decided to withdraw. They communicated this decision via a letter dated May 31, 2021, citing the adverse impact of the ongoing COVID-19 pandemic on their operations. Additionally, the Association Manager reported that two separate meetings took place on June 1, 2021, involving the Board Secretary, Board Treasurer, and Association Manager, with the qualified companies. During these meetings, the essential roles and tasks required for the provision of infrastructure and facilities maintenance services were emphasized. The companies subsequently submitted their final bids, as outlined below:

- A bid was submitted by a company with a monthly value of BD 8,469.

- Another bid was submitted by a company with a monthly value of BD 6,916.

Following discussions, the Board made the following decisions:

- Resolution (1/13/2021): The tender for providing infrastructure and facilities maintenance services was awarded to ENOVA at an annual cost of BD 82,987 (excluding tax).

- Resolution (2/13/2021): The Association Manager was tasked with coordinating with the Board Treasurer to prepare a contract with the selected provider of infrastructure and facilities maintenance services. The contract will cover a period of two years, starting from July 1, 2021.

2.4 Use of temporary shades for parking at Riffa Views:

The Board reviewed the report presented by the Association Manager concerning the use of temporary shades for parking vehicles in Riffa Views. The report highlighted the negative consequences associated with these shades, such as the detrimental impact on the area's aesthetic appeal and the violation of the Association's regulations and rules. Specifically, the report emphasized that these shades result in the unauthorized reservation of common areas and public parking lots, which are designated for the use of all owners and residents.

Following the discussion, the Board made the following decisions:

The Association Manager was tasked with sending a circular to all residents, notifying them that the use of this type of shade in Riffa Views is prohibited due to violations of regulations and rules, as well as the negative impact on the area's aesthetic appearance.

The Association Manager was also assigned the responsibility of contacting the owners and residents who have installed these shades, providing them with a designated timeframe to remove them.

The meeting ended at 7:00 pm.