Board Meeting no. (16/2020) on July 15, 2020

The Board of Directors held its meeting no. (16) for the year 2020 on Wednesday, July 15, 2020 at 6:00 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1- Decisions and subjects follow-up table

The Board reviewed the decisions and subjects follow-up table and decided on the following:

• Assigning the Association Manager to expedite the completion of the powers handbook of Riffa Views Owners Association and to circulate it to the Board of Directors.
• Assigning the Association Manager to expedite the preparation of the Developer's report on the completion of development and construction works in Riffa Views and to circulate it to the Board of Directors

2- Comments and complaints received from homeowners

The Board discussed the complaint related to pet wastes and decided to assign one of the contractors to clean the areas that has pet wastes, and send a circular to homeowners on the necessity of collecting pet waste while they are walking around Riffa Views community.

3- The Association Manager Monthly Report of June 2020

The Board discussed the monthly report of the Association Manager on the work of June 2020 and decided to assign its members to review the report and send their observations to the Association Manager.

4- Launching the website of Riffa Views Owners Association

The Board reviewed the proposal submitted by the Association Manager regarding the proposed marketing campaign for the launch of Riffa Views Owners Association website. After the discussion, the Board decided to require the Association Manager to prepare a perception of the required cost and circulate it to the Board’s members for review.

5- RERA letter regarding service fee receivables for the period from 2012 to 2019

The Board reviewed the joint letter sent by both the Board Chairman and the Developer to RERA on service fee receivables for the period from 2012 to 2019, and he was informed thereto.

6- Requests by a number of homeowners to waive service fee dues for the year 2020 due to the pandemic situation (Covid-19)

The Board reviewed the letters received from a number of homeowners regarding their requests to waive the service fee dues for the year 2020 for the units they own in Riffa Views due to what the world is going through because of the effects of the (Covid-19) pandemic. After discussion, the Board stressed the need for all homeowners, whether individuals or institutions, to comply with the payment of their share of service charge according to what was approved by Article (67) of Law No. (27) of 2017 with respect to promulgating the Real Estate Sector Regulation Law, and Article (22) of Resolution No. (1) of 2020 regulating Owners Associations of Joint Properties. Also, the Board decided to assign the Association Manager to prepare the response to such requests.

7- Approval of documents submitted to Charles Russell Speechly’s regarding the Master Transfer Agreement

The Board hosted a video call with the representative of Charles Russell Speechly’s. During the call, the documents sent to them were reviewed to finalize the Master Transfer Agreement review process, provided that the company shall inform the Board of Directors as soon as possible of the time required to complete the initial review.

8- Further Work

The Board listened the response of the cleaning services provider regarding the provision of recycling containers, who stated that it is currently unable to implement this due to the recycling factories being shut down with the current conditions of the (Covid-19) pandemic.

Also, the Board discussed several items and took the following measures in their regard:

• The Association Manager was assigned to send a circular to the residents to urge domestic workers not to leave waste while they gather in the gardens and courtyards of Riffa Views, in order to avoid taking any measures according to the regulations of the Riffa Views Owners Association.
• A meeting was held with officials of the security services provider to make a presentation to the Board of Directors on updates that have taken place since they assumed responsibility for security in Riffa Views.
• A meeting was held with the officials of the agricultural maintenance services provider, in the presence of the Board Member Mrs. Reem Akbari to present development proposals for green areas and new gardens development projects.

The meeting ended at 7:30 pm, and it was decided that the next meeting will be scheduled at a later time.