Board Meeting no. (9/2020) on March 15, 2020

The Board of Directors held its meeting no. (9) for the year 2020 on Sunday, March 15, 2020 at 6:00 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1- Precautionary measures to prevent the new corona virus (Covid-19)

The Board reviewed the precautionary measures taken by the Association Manager to prevent the spreading of the new corona virus (Covid-19), and stressed the need to urge homeowners and residents to adhere to them, such measures included the following:

• On 25th of February 2020, a circular was issued to the residents on the need to follow precautionary measures to combat the virus.
• On the 9th of March 2020, the use of children's play grounds in all communal parks in Riffa Views was suspended until further notice.
• On the 15th of March 2020, office hours were reduced to be from 8:00 to 12:00 only, with the application of a remote work system 12 pm to 4:00 pm.
• On the 15th of March 2020, the policy of taking the temperature of all workers, contractors and operators, who visit the administrative offices of the Association Manager Company, was implemented.

Also, the Board decided to contract with a specialized company to sterilize the Al-Qaqaa Bin Amru Al-Tamimi Masjid in the Park estate and Lagoons Masjid.

The Board decided to require the Association Manager to coordinate with all service providers in the Riffa Views community to ensure that they take precautionary measures to address the virus and to provide the Association’s Board with the measures taken

2- Association Manager Monthly Report of February 2020

The Board reviewed the monthly report submitted by the Association Manager on the activities of February 2020, and after the discussion, the Board decided as follows:

• Assigning the Treasurer to send his remarks on the financial aspects of the monthly report.
• Adding a section on homeowners' requests regarding landscaping and architectural changes, with a summary of the requests that have been completed or are in progress and the violations that have been detected into the monthly report.
• Adding a section showing the dates and works that have been completed for all major service contractors in Riffa Views into the monthly report.
• Adding a section on the updates taking place in the ownership of units in Riffa Views (new homeowners) into the monthly report.

3- Powers handbook of Riffa Views Owners Association

The Board was informed of the powers granted to all the Association’s bodies, including the General Assembly, the Board of Directors and the Association Manager. The Board decided to assign the Association Manager to re-divide the powers according to the main subjects and functions accomplished in the Association.

4- Ownership of the property on which the wastewater treatment plant is located

The Board reviewed the decision of the Board of Directors of the former temporary committee of Riffa Views Owners Association on 24 October 2015, approving the ownership of the sewage treatment plant located within the scope of the property number (00000000) located in Riffa Views in Al Mazrowiah Area, and the Board confirmed that the ownership of the property, on which the station is located currently, shall belong to the Riffa Views Owners Association and will be within the common parts.

5- Treatment of wastewater coming from (Bapco) in Awali

The Board was informed of the operational processes of wastewater treatment coming from (Bapco), as it became clear to the Board that these operations are carried out according to an agreement concluded by the Developer with (Bapco), and revenues are collected within the Association’s budget.

6- Annual Subscriptions (Service Charge) paid by the Developer during the past years

The Board reviewed the status report on the Developer’s payment of service charge for the remaining units in the Riffa Views community for the years 2018 and 2019, and the Board of Directors found that the Developer has been committed to paying his share of the service fee for the years 2018 and 2019.

7- Selling plots (Zawaya) to a number of homeowners in Riffa Views by The Developer

The Board was informed of the Developer selling plots (Zawaya) to a number of homeowners in Riffa Views, and given the existence of a civil case filed by a number of homeowners against the Developer in this regard, the Board decided to postpone the decision on this clause until the case is settled in the competent court.

The meeting concluded at 8:00 pm, and the next meeting was scheduled to take place on Sunday 22 March 2020 at 6:00 pm at the Riffa Views headquarters.