Board Meeting no. (6/2/2022) on August 30, 2022

The Board of Directors held its meeting no. (6/2/2022) on Tuesday, August 30, 2022 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of Meeting No. 5/2/2022 held on July 26, 2022:

The Board approved the minutes of the previous meeting.

2. Follow-Up on Board of Directors' Decisions:

The Board reviewed the follow-up table, and during the discussion, the Board made the following decisions:

1. Gardens and Agricultural Areas Inventory Report: The Association Manager was tasked with coordinating with the Agricultural Sub-Committee to arrange field visits to the gardens in Riffa Views during September. The Board requested that a schedule of these visits be provided, with the aim of engaging residents in submitting their proposals for developing the gardens.

2. Master Transfer Agreement: The Board Treasurer was assigned to review the final draft of the agreement and present it to the Board during the next meeting, including any comments, if necessary.

3.Board Strategic Objectives: Board member Mr. Khalid Rajab was tasked with presenting the strategic objectives proposal during the next meeting.

4. Joint Cooperation Agreement with the Royal Golf Club: The Association Manager was tasked with setting the date for the meeting.

5. Riffa Views Residents Interactive App: The Association Manager was tasked with preparing a draft Request for Proposal (RFP) to start the tender process for this project, no later than September 2022.

6. Association E-Forms Services: The Board decided to remove this item from the follow-up schedule until the new software project is awarded.

7. Nursery License: The Association Manager was assigned to send the nursery license application to the Board Vice Chairman to follow up with the municipality.

8. Connecting Irrigation Water on 96 Street and Almuaskar Street: The Association Manager was assigned to send the nursery license application to the Board Vice Chairman to follow up with the municipality.

9. Association Shield: The Board decided to task the Social and Cultural Sub-Committee with launching a drawing competition for the residents of Riffa Views, with the winning paintings to be adopted as part of the souvenirs.

3. Association Manager's Monthly Business Report for July 2022:

The Board discussed the Association Manager's report for July 2022, and during the discussion, the Association Manager was tasked with the following:

- Expedite the completion of the CCTV installation project and provide the Board with the dates for the completion of associated construction works.

- Update the Board members on the progress of the Riffa Views Infrastructure Study for the next five years.

- Study the feasibility of constructing a speed ramp at the visitor entry path at the Lagoon gate.

- Verify and address the significant drop in the level of Road No. 2361 on the opposite side of Unit No. P-290.

4. Proposed MoU between Riffa Views Owners Association and Riffa Views International School:

The Board reviewed the proposed cooperation between the Association and RVIS. After discussion, the Board tasked the Association Manager with preparing a draft Memorandum of Cooperation between the two parties and sending it to the Board members for comments, if any, while emphasizing the need to include provisions for preparing the school's facilities for Association events.

5. New Business:

Under this item, the Board discussed the following topics:

1. Bahrain Golf Association's Request to Sponsor the Bahrain Amateur Open:

The Board discussed the letter received from the Bahrain Golf Association regarding sponsorship of the Bahrain Open Amateur Championship. After discussion, the Board decided not to participate in this sponsorship.

2. Draft Response to an Owner Regarding Expansion Work at Lagoon Gate:

The Board reviewed the response sent to an owner on August 25, 2022, regarding the expansion of the Lagoon entrance. The Board noted that the Lagoon gate expansion project (Gate No. 2) is one of the vital projects agreed upon during the General Assembly meeting on March 19, 2022, which serves all residents and visitors to Riffa Views and reduces traffic congestion for vehicles.

3. Greenhouses Project on Royal Golf Club Grounds (Overlooking a Few Units):

The Board discussed complaints received from some residents regarding the Royal Golf Club's construction of greenhouses overlooking their units. After discussion, the Board decided to address this issue during the coordination meeting scheduled with the club's management in September.

4. Residents' Complaints About Not Hearing the Call to Prayer at Lagoon Masjid:

The Board discussed complaints received from some residents regarding the low volume of the call to prayer at the Lagoon Masjid. The Board noted that this issue also applies to the Riffa Views Grand Masjid and the Park Masjid. The Board decided to task the Association Manager with ensuring that an acceptable sound level for the call to prayer is set according to the procedures in place at the Awqaf Department.

5. RERA's Response to the Request to Update the Association Certificate:

The Board reviewed RERA's response dated August 23, 2022, to the Association's request to issue the new certificate, which included a request for additional documents. The Board decided to assign the Association Manager to provide RERA with all the required documents as soon as possible.

6. Additional Land for One of the Units:

The Board discussed complaints from some residents regarding unfinished construction works at one of the units, including the fencing of the boundaries of the additional land in a way that distorts the aesthetic view of the area. After discussion, the Board decided to assign the Association Manager to send a written notice to the owner of the unit regarding this matter.

The meeting ended at 7:40 pm.