Board Meeting no. (5/2/2022) on July 26, 2022

The Board of Directors held its meeting no. (5/2/2022) on Tuesday, July 26, 2022 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of Meeting No. 4/2/2022 held on June 21, 2022:

The Board approved the minutes of the previous meeting.

2. Follow-Up on Board of Directors' Decisions:

The Board reviewed the follow-up table for the implementation of its decisions. During the discussion, the Board decided the following:

1. Master Transfer Agreement: The Association Manager was tasked with circulating the final version of the agreement, along with the previous version, to the Board members for their review.

2. Solar Power Plant: The Association Manager was tasked with obtaining new offers for comparison with the offer submitted by one of the companies, no later than the end of August 2022.

3. Lakeside Boundary Fencing: The Association Manager was tasked with prioritizing this project within the Board of Directors' current work priorities.

4. Interactive App for Managing Resident Services: The Association Manager was tasked with sending a circular to residents to familiarize them with the electronic forms for submitting suggestions and complaints to the Association.

5. Items Related to the Southern Municipality: This includes establishing the agricultural nursery, cleaning the two outside areas on AlMuaskar Street and 96 Street, and requesting irrigation water. The Association Manager was tasked with preparing letters to the municipality to initiate these works, no later than August 2022.

6. Changing the Rate of Sale of Additional Strips in Riffa Views: The Association Manager was tasked with sending a monthly circular to encourage unit owners benefiting from the additional plots to purchase them before the end of this year.

3. Association Manager's Report for the Month of June 2022:

The Association Manager provided an overview of the highlights in the report. The Board emphasized the need to adhere to the deadlines for completing all development projects in Riffa. After discussion, the Board members were tasked with reviewing the report and providing the Association Manager with any queries or observations on the data contained in the report.

4. New Business:

Under this item, the Board discussed the following topics:

1. Incidents of Forced Entry into Units in Riffa Views:

The Board Chairman reported that the owners of the units subjected to forced entry incidents were invited to attend a meeting with the Board of Directors on Tuesday, July 26, 2022, at 4:30 p.m. The owners expressed their concerns and fears about these incidents. After discussion, the Board tasked the Association Manager with the following:

- Coordinate with the security services provider to develop entry and exit procedures at all Riffa Views gates concerning external workers. This includes updating and verifying the data of these workers and ensuring that all workers exit at the end of the day according to established procedures.

- Send a circular to residents requiring that all domestic workers residing in the units be accounted for and updated.

- Coordinate with the infrastructure maintenance service provider to prepare a report on the installation of temporary lighting in the gardens and common areas that currently lack such lighting.

2. Residents' Complaints Regarding Visitors to a Unit:

The Board reported receiving several complaints from residents regarding visitors to one of the units until late at night. After discussion, the Board assigned the Association Manager to investigate and report on this matter.

3. Complaint Against a Service Provider in Riffa Views:

The Board Chairman reported that an incident involving a technician from one of the service provider companies occurred at one of the units. After discussion, the Board decided to assign the Association Manager to investigate and report on this matter.

4. Meeting with a Landlord Regarding Service Charges:

The Board reviewed the meeting held by the Board Chairman with one of the owners, during which several complaints and observations were discussed. After discussion, the Board decided to respond in writing to these complaints, stating that the decisions and regulations issued by RERA prohibit unit owners from avoiding the responsibility of paying annual contributions (service charges) for any reason whatsoever. All owners in joint properties are required to comply with the payment of service charges for the units they own.

5. Request from an Owner:

The Board reviewed a request submitted by an owner to obtain a declaration allowing him to sell his unit with an obligation to pay the service charges (annual subscriptions) due upon the sale of the unit. After discussion, the Board emphasized that the decisions and regulations applicable to joint properties issued by RERA prohibit the Association from issuing any declarations without ensuring full commitment to pay all financial dues. The Board decided to assign the Association Manager to communicate this to the owner.

6. Owner's Request to Remove a 9-Meter-High Tree in Front of Her Unit:

The Board reviewed a request submitted by an owner to remove a tree in front of her unit that is 9 meters high. The owner stated that the tree drops leaves inside the unit and may cause obstruction and damage to underground water extensions. The Association Manager indicated that this tree has not caused any damage to the infrastructure, and noted that a ministerial decision issued by the Municipalities and Agriculture Affairs on June 21, 2022, prohibits cutting, uprooting, or damaging cultivated trees, or performing any action that leads to damage to them. After discussion, the Board decided to assign the Association Manager to:

- Reply to the owner and inform her that the Association will not remove the tree.

- Send a circular to residents regarding the new ministerial decision.

7. Reminder Not to Place Food for Birds and Animals in Common Areas:

The Board decided to assign the Association Manager to coordinate with the cleaning services provider to remove any food containers in the common areas. Additionally, a circular will be sent to residents urging them not to place food for birds and animals in common areas, as this leads to the accumulation of waste and the breeding of insects, reptiles, and birds, which cause dirt and waste that may increase the financial burden on the Association.

8. Complaint from an Owner Against a Neighbor for Spraying Water on the Common Fence:

The Board reviewed a complaint submitted by an owner against a neighbor for spraying water on the common fence. After discussion, the Board decided to assign the Association Manager to investigate, report, and respond to the complainant.

The meeting ended at 7:36 p.m.