Board Meeting no. (23/2020) on November 22, 2020

The Board of Directors held its meeting No. (23) for the year 2020 on Sunday, November 22, 2020 at 5:30 pm at the Riffa Views headquarters, and issued the following decisions: 

1- Approval of meeting minutes No. (22), that was held on November 8, 2020

The Board reviewed the minutes of the previous meeting and decided to accept the amendments sent by the Board Members and approve it at the next meeting.

2- Decisions and Subjects Follow-up Table 

The Board discussed the items included in the decisions and Subjects Follow-up Table, and decided that regarding the item “Oil drops in Riffa Views” to continue efforts and communicate with both Tatweer Petroleum and the Supreme Council for Environment to deal with these issue. The Board assigned the Association Manager to provide a regular report to the board in this regard.

3- Comments and complaints received from members of the Association: 

The Board reviewed the comments and complaints received from homeowners and decided the following: 

• Assigning the Association Manager to send a circular to all residents regarding the procedures and instructions to be followed in relation to having pets.

• Assigning the Association Manager to coordinate with the security service provider to intensify security patrols regarding monitoring the compliance of all residents with the procedures followed when having pets.

• Assigning a member of the Board of Directors, Eng. Reem Ahmed Akbari, Head of the Subcommittee for the Development of Agricultural Areas, to study allocating a garden in Riffa Views to permit pets, and inform the Board of Directors in that regard.

• Assigning the Association Manager to research the means and methods that can be used in Riffa Views, especially in the Park Estate, in order to treat the spread of pigeons and the wastes they cause.

4- The Board report regarding the revision of the Master Transfer Agreement 

The Association Manager stated that Trowers & Hamlins completed the final draft of the agreement and it was circulated to the members of the Board on November 16, 2020. After discussion, the Board of Directors decided to assign the Board Vice Chairman to coordinate with the Board Treasurer to obtain legal advice from Charles Russell Speechlys on the extent to which all the observations made previously were included, and to inform the Board as soon as possible.

5- The Association Manager’s report on the financial statement of the year 2020 and the budget for the year 2021:

The Board decided to assign the Board Treasurer to coordinate with the Association Manager to prepare the Association’s financial statements for the year 2020 and the general budget of 2021, and to present the data to the Board of Directors at the next meeting.

6- The Association Manager’s Report on the proposal of calculating service charge for additional built up area 

The Board reviewed the Association Manager’s report regarding the proposal to calculate service charge for the additional built up areas in Riffa Views. After discussion, the Board assigned the Association Manager to prepare a list that includes all units that contain additional built up areas with specifying the building area and its percentage from the original built-up of the unit, and present this report is to the Board at the next meeting.

7- Report on the work of the Subcommittee for organizing the 2nd General Assembly meeting: 

The Board of Directors reviewed the progress of the Subcommittee to organize the 2nd General Assembly meeting and took a number of measures in this regard.

8- Draft Request for Proposal for an RFP for a Tender for a Facilities Management and Maintenance Services Providers at Riffa Views

The Board decided to postpone discussion of this item to the next meeting. 

9- Report on the work of the Subcommittee for developing agricultural areas in Riffa Views:

The Board reviewed the Subcommittee for the Development of Agricultural Areas in Riffa Views’ report, which was submitted to the Board of Directors by a member of the Board, Eng. Reem Akbari; Head of the Subcommittee. The Board praised the meeting held by the Committee in the presence of a number of Riffa Views residents on November 10, 2020, and the Board discussed the submitted recommendations and decided to assign the Association Manager to review the recommendations and define the items that can be implemented during the next phase, and provide the Board of directors with a report in this regard.

The Board reviewed the Association Manager’s proposal to allocate 3 sites for growing seasonal vegetables in each of the Oasis and Lagoons Estates. The Board decided to approve the organization of a vegetable cultivation event on November 28, 2020, and invite residents wishing to participate.

The meeting concluded at 7:50 pm, and the next meeting was scheduled to take place on Sunday 6 December 2020 at the Riffa Views headquarters.