Board Meeting no. (2/2/2024) on January 30, 2024

The Board of Directors held its meeting no. (2/2/2024) on Wednesday , January 30, 2024 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of Meeting No. 1/2/2024 held on January 10, 2024

The Board reviewed the minutes of the previous meeting and approved them.

2. Monthly Report of the Association Manager's Activities for December 2023

The Board reviewed the monthly report for December 2023 submitted by the Association Manager and decided to task its members with sending any comments they may have to the Association Manager.

3. General Assembly Meeting and Board Elections for 2024-2026

The Association Manager provided an overview of the procedures in place for holding the General Assembly meeting and discussed the list of candidates who have submitted their nominations.

Given the approaching deadline for submitting nominations on February 1, 2024, the Board decided to extend the nomination period until February 10, 2024, to allow more unit owners to submit their nominations.

4. Proposal from Alpha Fire Services for Providing Firefighting Equipment to Units

The Board reviewed the proposal submitted by the Riffa Views security service provider, ALPHA FIRE SERVICES CO, regarding the provision of firefighting equipment for the units in Riffa Views, which includes:

1. CO2 Fire Extinguisher

2. Fire Blanket

3. Battery-operated Smoke Detector

Additionally, the company will conduct awareness sessions for Riffa Views residents on fire prevention and how to handle household fires if they occur.

After discussion, the Board emphasized the importance of having this equipment available in all units in Riffa Views to ensure safety in the event of fires. As such, the Board approved purchasing and distributing this equipment to all units in Riffa Views and tasked the Association Manager with coordinating with the company. The cost will be distributed over the Association’s budget for the years 2024 and 2025.

5. Revised Designs for Lagoon Gate (Gate 2)

The Board reviewed the revised designs for Lagoon Gate (Gate 2) and discussed the design options presented by Horizon Interiors. The Board approved the first option and tasked the Association Manager with preparing the financial estimate for the construction work and presenting it at an upcoming Board meeting.

6. Areas of Cooperation with Horizon Interiors

The Board discussed with the Association Manager the proposal submitted by Horizon Interiors to provide engineering audits for unit owners wishing to undertake major construction work in their units. The Association Manager noted that several units are conducting significant construction projects that require engineering consultations from an office that adheres to the standards and regulations approved in Riffa Views. After discussion, the Board tasked the Association Manager with presenting the pricing for the services offered by Horizon Interiors for approval, including the review of architectural designs submitted by units planning significant construction work.

7. Invitation to Owners to Attend a Meeting to Discuss the Preliminary 2024 Budget

The Board discussed a proposal to invite owners to a meeting to discuss their suggestions and feedback regarding the preliminary 2024 budget. The Board emphasized the importance of involving owners in all matters discussed by the Board to reach the best decisions for the Association’s common good. After discussion, the Board tasked the Association Manager with sending a circular to the owners regarding this matter.

8. Defining Riffa Views' Specific Building Requirements and Specifications with the Urban Planning and Development Authority

The Board reviewed the Association Manager’s report on the building requirements and specifications specific to Riffa Views, which will be submitted to the Urban Planning and Development Authority for approval with the Southern Municipality. After discussion, the Board tasked the Association Manager with finalizing these requirements and specifications, submitting them to the Authority, and following up on their approval as soon as possible.

9. Request from the Electricity and Water Authority to Supply Units Outside Riffa Views with Electricity

The Association Manager reported receiving a request from the Electricity and Water Authority to supply several units located outside the Riffa Views community with electricity from the main station that supplies the units in Riffa Views.

10. Installation of Speed Bumps on Several Internal Streets

The Association Manager reported receiving several requests from unit owners regarding the installation of speed bumps on several internal streets where vehicles are speeding. After discussion, the Board tasked the Association Manager with preparing a comprehensive study to identify the actual needs for speed bumps on all internal streets and reporting back to the Board.

11. Other Business

Under this item, the Board discussed the following topics:

1. Difficulty in Obtaining Copies of Property Documents for Units (Association Members):

The Association Manager reported that the Association's records do not include ownership documents for several units in Riffa Views, including units that have not paid their Service Charge dues for several years. As a result, the lawsuits filed by the Association in court were rejected due to the lack of evidence proving ownership of these units in the Riffa Views project.

After discussion, the Board tasked the Association Manager with taking all legal measures to obtain copies of these ownership documents and communicating with the Real Estate Regulatory Authority to find a mechanism that allows the Association to obtain copies of these ownership documents, as their owners are members of the Association.

2. Flowers and Vegetables Exhibition 2024:

The Board reviewed a letter from the Bahrain Garden Club inviting Riffa Views to participate in the Flowers and Vegetables Exhibition 2024. After discussion, the Board approved participation in the exhibition to promote the green development taking place in Riffa Views and tasked the Association Manager with this.

3. Installation of External Shades in Units:

The Board discussed the technical specifications and requirements for external shades that comply with the regulations in Riffa Views and tasked the Association Manager with sending a circular to the owners regarding this matter, including sample designs for each area.

The meeting ended at 6:50 p.m.