Board Meeting no. (19/2021) on December 5, 2021

The Board of Directors held its meeting no. (19) for the year 2021 on Sunday, December 5, 2021 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1- Approval of Minutes of Meetings No. (17) and No. (18) of 2021 Held on November 7 and November 22, 2021

The Board approved the minutes of the previous two meetings.

2- Remarks and Issues Raised by Owners

The Board reviewed a letter from one of the owners concerning the notice sent to him to remove a dog he keeps in Riffa Views after it left the unit and harmed other dogs. The Board emphasized the need to take the necessary measures to protect the Association's interests and ensure the safety of residents and occupants.

3- Riffa Views Master Plan (MP) and Master Transfer Agreement (MTA)

The Board reviewed the final amendments to the Term Sheet and Master Transfer Agreement (MTA) drafts. These amendments were made in consultation with both the Association Board and the developer. After discussion, the Board approved these amendments and informed the developer of the need to finalize the signing of the Term Sheet document by December 8, 2021, and to send a circular to the residents regarding this matter.

4- Consultant's Report on the Association Manager Services Tender

The Treasurer reported that all required documents from companies participating in the Association Manager services tender had been received. The Board reviewed the initial report presented by the consulting firm "Hajj Quantity Surveyors LLC (HAJ)," which was tasked with managing and evaluating the tender. After discussion, the Board approved the qualification of the following companies and invited them to hold individual meetings with the Board starting December 19, 2021, to discuss their bids in detail and answer the Board's inquiries:

- IRIS Property Management W.L.L

- BCS Management Company W.L.L

- Savills Middle East Co. W.L.L

- RV Real Estate W.L.L

5- Audited Financial Report for 2020

The Board emphasized the importance of completing the audited financial report for 2020 before the end of this year and tasked the Treasurer and the Association Manager with following up with the Association's certified auditor to ensure this is done.

6- Report of the Subcommittee for Organizing the General Assembly Meeting

The Board reviewed the second report from the Subcommittee for Organizing the General Assembly Meeting. The Secretary, who is also the head of the committee, stated that the proposed date for holding the meeting needed to be changed due to the incomplete documents required for holding this meeting. After discussion, the Board made the following decisions:

- Resolution (1/19/2021): Approved changing the proposed date for holding the third General Assembly meeting from January 15, 2022, to February 19, 2022.

- Send a letter to the Real Estate Regulatory Authority (RERA) informing them of the proposed date, after completing all the documents required to call for the meeting.

The Board also reviewed the list of candidates for the Association Board of Directors for 2022-2023, which included (6) candidates:

1- Yafea Eid Al-Faraj - Nomination Date: October 28, 2021

2- Abdulla Murtada Abdulla - Nomination Date: October 31, 2021

3- Philip Lee - Nomination Date: November 2, 2021

4- Reem Ahmed Akbari - Nomination Date: November 10, 2021

5- Akram Nabil Haj - Nomination Date: November 11, 2021

6- Husain Ahmed Rahimi - Nomination Date: November 11, 2021

After reviewing the list of candidates and confirming that they met all the requirements and conditions of membership according to Resolution (1) of 2020 and the Association's By-Laws, the Board approved these applications and tasked the Subcommittee for Organizing the General Assembly Meeting with taking the necessary actions.

7- Association Manager's Report on Unit Violations in Construction and Landscaping

The Board reviewed the Association Manager's report on residential units violating the construction and landscaping rules in Riffa Views. The Board stressed the importance of all owners adhering to the requirements for construction and landscaping work in their units. After discussion, the Board tasked the Association Manager with preparing a detailed report on all violations committed by these units and presenting this item again at the next meeting.

8- Meeting with the Southern Governorate Police Directorate

The Chairman reported receiving a call from the Southern Governorate Police Directorate regarding a meeting with the concerned parties to discuss ways to enhance security measures in the Riffa Views area. The Board emphasized the importance of holding this meeting as soon as possible.

9- Proposal for Building Padel Tennis Courts in Riffa Views

The Board reviewed a letter from Sport Castle dated November 21, 2021, regarding the project to establish padel tennis courts in Riffa Views. The Board noted that although this sport is gaining popularity worldwide, the Association currently does not own any land within Riffa Views that can be developed for these courts, as all the land owned by the Association within Riffa Views is part of the common areas and has been fully developed as shared gardens.

The Board also highlighted that Riffa Views is located within special nature projects subject to the laws and decisions related to common real estate in the Kingdom of Bahrain, and the Association does not wish to hold public events but rather limit them to Riffa Views residents. Furthermore, such projects may not be economically feasible. After discussion, the Board decided not to implement this project in Riffa Views.

10- Maintenance of Streetlights in Riffa Views

The Board discussed complaints from several residents regarding the urgent need for maintenance of several streetlights in various streets. The Board also reviewed the monthly report from the facilities and maintenance service provider, Enova, which indicated that maintenance work is being carried out regularly. After discussion, the Board tasked the Association Manager with sending a letter to Enova to intensify their efforts to complete the maintenance of all streetlights in Riffa Views before the end of this year.

11- Toy Recycling Container in Riffa Views

The Board discussed feedback from those responsible for the toy recycling container in Riffa Views, noting the presence of a lot of scrap and unusable items being placed in the container. After discussion, the Board tasked the Association Manager with re-sending a circular to the residents regarding the proper use of the container.

12- Any Other Business

The Board did not discuss any topics under this item.

The meeting concluded at 7:15 PM.