Board Meeting no. (18/2020) on August 16, 2020

The Board of Directors held its meeting No. (18) for the year 2020 on Sunday, August 16, 2020 at 5:30 pm at the Riffa Views headquarters, and issued the following decisions:

1- Approval of the meeting minutes No. (18), that was held on July 26, 2020

Meeting minutes have been approved.

2- Decisions and subjects follow-up table

The Board reviewed the decisions and subjects follow-up table, and decided on the following:

• In regards to the “Review of the Master Transfer Agreement”: The Board heard the Developer’s response to the notes contained in the initial review of the Agreement submitted by Charles Russell Speechlys. The Board decided to assign the Association Manager in coordination with the Board member Mr. Akram Al Haj to issue a response and arrange a joint meeting between Charles Russell Speechlys and Trowers & Hamlins, in the presence of each of the Board Member Mr. Akram Al Haj and a representative of the Association Manager.

• In regards to “Closing the Foundation Account”: The Board reviewed the measures that have been taken in this regard and decided to assign the Board Treasurer in coordination with the Association Manager to follow up on transferring the service charge amounts due for the year 2020 to the Association account.

3- Riffa Views Owners’ Comments and complaints 

• A proposal from one of the homeowners regarding finding a new method for calculating service charge for additional built up area: The Board decided to assign the Secretary, Treasurer and Association Manager to prepare a draft proposal on calculating the service charge for additional built up area to be presented to the Board for approval prior to being added to the next General Assembly Meeting’s agenda.

• A number of comments regarding the absence of large recycling waste containers: The Board decided to assign the Association Manager to coordinate with the cleaning and waste collection service provider to expedite the installation of these containers.

4- Association Manger progress report of July 2020

The Board reviewed the July 2020 progress report presented by the Association Manager.

5- Payments due by the Association for the service providers in Riffa Views

The Board reviewed the Association Manger Report on payments to service providers in Riffa Views during the first half of the year 2020, as well as the Association’s current bank account statement issued on August 16, 2020.

6- Payment approval for the Board members’ remuneration for the first half of the year 2020

The Board reviewed Resolution No. (11) issued by the General Assembly of the Riffa Views Owners Association held on December 7, 2019, regarding the approval by majority of the proposal to disburse a remuneration for members of the Board of Directors. The Board discussed the procedures approved for disbursing the remuneration according to Clause (25) of the RVOA Article of Association.

The Board reviewed the attendance report of the members of the Board of Directors for the 14 regular meetings that were held since the establishment of the Association on December 7, 2019 until the end of June 2020.

Accordingly, the Board of Directors approved the implementation of the General Assembly’s decision to pay the remuneration of the members of the Board of Directors for the first half of the year 2020.

7- Approving the manner of displaying board meetings on the Association website

The Board approved publishing the Board of Directors meeting minutes on the Association’s website, provided that the protection of personal data for all homeowners and residents in Riffa Views is taken into consideration in accordance to the procedures, regulations, laws and legislation in force in the Kingdom of Bahrain. The Board assigned the Association Manager to prepare a brief draft of the Board meeting minutes and present them to the Board of Directors for approval prior to its publication on the website.

8- Regular meetings of the Board of Directors during the coming period

The Board discussed the meetings held during the past 8 months, which amounted to 18 meetings, and what resulted from these meetings in terms of developing mechanisms, measures and procedures that preserve the provision of all services, managing the common areas in a manner that achieves the public interest, and responding to inquiries, observations and suggestions of homeowners.

The Board decided to conduct a monthly meeting for the Board of Directors; on the Sunday of the second week of each calendar month.

9- Further work

• The Board decided to assign a member of the Board; Mrs. Reem Akbari, to meet with the officials of the Association Manager Company to review the procedures currently followed regarding the requests of homeowners to make architectural changes and landscaping in their units, and ways to develop them in accordance with the interest of the Riffa Views community.

• The Board reviewed the decision of the Coordination Committee headed by His Royal Highness the Crown Prince, Deputy Supreme Commander and First Deputy Prime Minister regarding the reopening of outdoor fields, which came into effect on August 6, 2020. The Board assigned the Association Manager to open the outdoor fields within Riffa Views and allow for residents to access them with the placement of informational panels in accordance to the recommendations issued by the National Medical Team to combat Coronavirus (Covid-19).

The meeting concluded at 8:00 pm, and the next meeting was scheduled to take place on Sunday 13 September 2020 at the Riffa Views headquarters.