Board Meeting no. (14/2021) on August 1, 2021

The Board of Directors held its meeting no. (14) for the year 2021 on Sunday, August 1, 2021 at 4:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Meeting minutes approval for meeting No. (13) held on June 13, 2021:

The Board reviewed the minutes and decided to approve it.

2. Letter from RERA regarding the approval of the validity of the last General Assembly:

The Board reviewed the letter received from RERA, numbered RERA/143/2021 and dated July 12, 2021. This letter pertained to RERA's approval of the Association's Board of Directors' grievance, both in formal and substantive terms. In addition, RERA revoked its previous decision regarding the reconvening of the Association's second General Assembly meeting, which took place on April 24, 2021. The Board expressed its appreciation for the efforts made by the CEO of the Real Estate Regulatory Authority and all RERA employees. 

After deliberation, the Board reached the following decisions:

- The Association Manager was tasked with drafting a written response to RERA's letter, expressing gratitude and appreciation for their efforts.

- The Association Manager was also assigned the responsibility of preparing a letter to the Chairman of Riffa Views, conveying thanks and appreciation for his contributions in this matter.

- The Association Manager was further instructed to create a circular to be distributed to all members of the Association, providing an explanation of the aforementioned decisions.

- The Association Manager was additionally directed to prepare a report detailing the progress made in implementing the resolutions adopted during the second General Assembly meeting held on April 24, 2021. The report should be promptly circulated to all Board members.

3. Email from the Riffa Views Steering Committee dated July 27, 2021 regarding the Master Plan:

The Board reviewed the request forwarded by the Riffa Views Steering Committee via email on July 27, 2021. The request included their comments on the Riffa Views Master Plan and the Master Transfer Agreement (MTA). During the discussion, the Board emphasized the importance of ensuring that any amendments made to both the Master Plan and the MTA adhere to legal regulations and decisions passed by the Association's General Assembly, particularly those made during the second General Assembly meeting on April 24, 2021.

The Board also highlighted the significance of monitoring the implementation of all resolutions passed during the second General Assembly on April 24, 2021. These resolutions included the Developer's responsibility to complete all projects and development works within Riffa Views estates.

After deliberation, the Board made the decision to establish a temporary committee led by Mr. Abdulhameed Ahmed Juma, the Board Secretary. The committee would include Mr. Akram Nabil Hage, the Vice Chairman, Mr. Abdullah Ahmed Kamal, the Board Treasurer, and a representative from the Association Manager's office. The purpose of this committee would be to arrange a meeting with representatives from the Riffa Views Steering Committee, with the aim of addressing and responding to the comments received.

4. The Association Manager Monthly Report for the month of June 2021:

The Board reviewed the monthly report for June 2021 submitted by the Association Manager. After discussion, the Board decided to delegate the task of reviewing the report and providing comments to the Board Treasurer, who will subsequently share it with the other Board members.

5. Approve the payment of Board members' remuneration for the first half of 2021:

The Board deliberated on the established procedures for the payment of remuneration to Board members, as outlined in the Articles of Association of the Riffa Views Owners Association. Additionally, the Board examined the attendance report of Board members for the first half of 2021, which accounted for 13 periodic meetings. Following the discussion, the Board reached a decision to endorse the disbursement of remuneration to Board members for the first half of 2021, with an amount of BD 625 allocated to each individual board member.

6. Other businesses:

The Board discussed the following:

1.6 Summer Irrigation Water Supply Shortage:

The Association Manager provided the Board with an update on the shortage of irrigation water supply during the summer months. This shortage was caused by reduced production at the wastewater treatment plant, as well as increased temperatures experienced in July and the expansion of the green areas in Riffa Views. The Association Manager also informed the Board about the precautionary measures that have been implemented to address this situation, and a communication has been sent to all residents regarding this matter. After discussion, the Board made the decision to assign the Association Manager the responsibility of exploring alternative solutions to mitigate the water shortage issue.

2.6 Report on the collection of service charges for units for which orders to pay have been sent:

The Association Manager provided the Board of Directors with an update on the status of payment orders sent to Association members who have outstanding service charge dues (annual subscriptions) for their units in Riffa Views. A total of 65 payment orders were dispatched on July 4, 15, and 26, 2021.

The Association Manager also informed the Board that several unit owners have expressed their desire to settle their service charge arrears by submitting multiple deferred payments. After discussion, the Board made the following decision:

- Granting the Association Manager the authority to sign the owners' agreements for the settlement of their service charge arrears. This authority will be applicable to owners who are in default or are unable to make immediate payment, provided that they provide supporting documentation to substantiate their circumstances.

- Task the Association Manager with regularly sending payment reminders to all owners who have failed to pay their service charges. This action is in accordance with the regulations and articles of the law, as well as the decisions and regulations currently in effect within the Association.

- Assign the Association Manager the responsibility of issuing a circular to residents, informing them about the implementation of a 10% late fee for service charge dues (annual subscriptions). This fee is in accordance with the legal legislation and regulations applicable within the Association.

3.6 Meeting held with Royal Air Force officials on July 29, 2021:

The Board Chairman informed the members that a coordination meeting took place on July 29, 2021, at Riffa Air Base with officials from the Royal Air Force. The meeting was attended by Ms. Reem Ahmed Akbari, a Board Member, and Mr. Yasser Abdulrahman Alraee, the General Manager of RV Real Estate (Association Manager). The purpose of the meeting was to address the concerns raised by several residents of Riffa Views regarding low-flying helicopters over the area.

Following discussion, the Board assigned the Association Manager with the responsibility of sending letters of gratitude and appreciation to both the Commander of the Royal Air Force and the Commander of Riffa Air Base. Furthermore, the Board directed the Association Manager to issue a circular to the residents about this matter. 

The meeting ended at 6:30 pm.