Board Meeting no. (11/2/2023) on November 29, 2023

The Board of Directors held its meeting no. (11/2/2023) on Wednesday , November 29, 2023 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Approval of the Minutes of Meeting No. 10/2/2023 held on November 8, 2023

The Board reviewed and approved the minutes of the previous meeting.

2. Riffa Views Solar Power Plant Project

The Association Manager provided a brief overview of the stages of implementation of the Riffa Views Solar Power Plant Project. After discussion, the Board recommended facilitating the procedures to commence the project according to the prepared timeline.

3. Kingdom Projects, the Landscape Maintenance Service Provider

The Board reviewed a letter from Kingdom Projects, the landscape maintenance service provider for Oasis Estate and Lagoon Estate, requesting the termination of their contract in Riffa Views due to the company’s increasing expenses and inability to continue providing services. After discussion, the Board tasked the Association Manager with urgently proposing alternative service providers and updating the Board on developments.

4. Service Contracts List in the Association

The Board reviewed the list of service contracts in Riffa Views that will expire before the first half of 2024. After discussion, the Board tasked the Association Manager with contacting companies to obtain offers for renewing the contracts for the next three years.

Regarding the Association Manager services contract with RV Real Estate, which will expire on March 31, 2024, the Association Manager was requested to review the contract and provide a report to the Board.

5. Riffa Views Owners Association Headquarters Project

The Board discussed the proposed options for building the Association headquarters. The Board concluded that the Association should have an independent headquarters and also explore the possibility of entering into a strategic partnership with the Royal Golf Club, provided it benefits Riffa Views residents. After discussion, the Board decided to conduct a survey to gather residents' feedback on this matter.

6. Application Form for Landscaping in Common Areas (Unit Owners)

The Association Manager provided a brief overview regarding the desire of several residents to develop the shared areas located on the edges of their properties (front and side facades). The Board reviewed the procedures proposed by the Association Manager to enable owners to do this, with specific conditions and specifications regarding the types and styles of allowed landscaping. After discussion, the Board approved the proposal and tasked the Association Manager with informing the residents and adding this service to the list of services offered to owners.

7. Proposed Social and Cultural Events

The Board reviewed the list of proposed events for December 2023, and after discussion, approved their organization, tasking the Association Manager with overseeing the following:

1. A lecture on Positive Thinking by Dr. Amal Al-Jowder on December 5, 2023, at Riffa Views International School.

2. A lecture on First Aid in Emergencies and Home Safety, in coordination with Al Salam Hospital and Alpha Safety Company, on December 12, 2023, at Riffa Views International School.

3. National Day Carnival on December 16 and 17, 2023, in Oasis Estate Park.

4. A ceremony to honor service providers in Riffa Views, with the event scheduled for December 2023 or January 2024.

8. Initial Preparations for the Fifth General Assembly Meeting of the Association

Given that the Board of Directors’ term will end on March 19, 2024, and coinciding with the annual General Assembly meeting, the Board discussed the necessary preparations for the fifth General Assembly meeting and the Board of Directors elections for the third term (2024-2026). The Board decided to invite the General Assembly Sub-Committee to hold its preparatory meetings in coordination with the Association Manager and proposed holding the first General Assembly meeting on April 20, 2024, with the second meeting on April 27, 2024.

9. Other Business

Under this item, the Board discussed the following topics:

1. Lagoon Gate 2 Development Project:

The Board reviewed the proposed concept for developing Lagoon Gate 2, which includes upgrading the main gate building. After discussion, the Board tasked the Association Manager with expediting the implementation of the project.

2. New Requirements and Procedures for Increasing Electrical Load for Units:

The Board discussed with the Association Manager the new requirements and procedures for increasing electrical load for units undergoing construction expansions, which include setting the fees and expenses related to additional electrical loads. After discussion, the Board tasked the Association Manager with coordinating with GEMAC to expedite the requests and send periodic reports on the work carried out in the units, along with overseeing the required engineering supervision.

3. Refund of Security Deposits for Construction Applications of Units:

The Board reviewed a recommendation from the Association Manager regarding the refund of security deposits for construction applications from the Association Manager’s account instead of the Association’s account to expedite the return of funds to units that have met the necessary requirements for their applications. The Board approved this recommendation.

The meeting ended at 7:15 pm