Board Meeting no. (10/2021) on May 3, 2021

The Board of Directors held its meeting no. (10) for the year 2021 on Monday, May 3, 2021 at 8:45 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Follow up on the proceedings and reports of the second General Assembly meeting for the year 2021 held on April 24, 2021:

The Board reviewed the minutes of the General Assembly meetings held on April 17, 2021, and April 24, 2021. Following the discussion, the Board made the following decisions:

- Assign the Board members the task of reviewing the minutes based on the complete video recordings of the meetings. Any notes or amendments should be provided to the Board Secretary.

- Assign the Association Manager to compile a comprehensive list of all proposals and observations made by the Association members during the General Assembly meetings. The list should be circulated to the Board members and be readdressed for further discussion during the upcoming Board meeting.

- Assign the Board Secretary to draft a letter addressed to the Steering Committee of the Riffa Views Project. The purpose of the letter is to address the participation of the Committee's representative in the General Assembly and respond to the remarks made by the representative.

- Assign the Board Secretary to coordinate with the neutral observers and facilitate their work in accessing the necessary data and information. This may include arranging for their visit to the Association's headquarters or providing them with copies of the requested documents.

- Entrust the Association Manager with the responsibility of preparing a letter from the Board Chairman to the CEO of RERA (Real Estate Regulatory Authority). The letter should summarize the outcomes and results of the General Assembly meeting.

The Board also reviewed various reports pertaining to the General Assembly meeting, including:

- The report summarizing the proceedings of the first General Assembly meeting held on April 17, 2021.

- The report detailing the participants attending the first meeting via Zoom on April 17, 2021.

- The report presenting the results of the voting papers for the first meeting held on April 17, 2021.

- The report outlining the proceedings of the second General Assembly meeting conducted on April 24, 2021.

- The report documenting the participants attending the second meeting via Zoom on April 24, 2021.

- The report disclosing the outcomes derived from the voting papers for the second meeting held on April 24, 2021.

- The report providing an overview of the voting results for the resolutions proposed during the General Assembly meeting held on April 24, 2021.

- The report on voting rights for the second General Assembly meeting held on April 24, 2021.

- The summary encompassing the resolutions issued by the second General Assembly meeting of 2021.

The Board assigned the Association Manager with approving the minutes of the two meetings and the corresponding reports. The approved documents are to be submitted to RERA in accordance with the established procedures. Additionally, the Association Manager is instructed to initiate the necessary steps for translating these reports into English if required.

2. Suggestions and feedback from owners:

The Board held discussions regarding several complaints received from owners and residents concerning the unsafe usage of e-scooters. Following the deliberations, the Board reached the following decisions:

- The Association Manager is tasked with collaborating with the Traffic Department at the Ministry of Interior to develop an awareness campaign across all Riffa Views neighborhoods. The campaign aims to promote the safe usage of e-scooters, disseminate road safety guidelines, and educate parents about their responsibility in ensuring the safety of their children while using these scooters.

- The Association Manager presented a proposal suggesting specific designated areas within the main communal gardens of Riffa Views neighborhoods where e-bikes would be permitted. The proposed locations are P-10, L-11, and O-23. After thorough discussion, the Board agreed to implement this proposal initially in the P-10 park only. Additionally, the Board decided to organize an open meeting with residents to further discuss this proposal and gather their feedback.

3. Plans for the construction of new communal gardens in Riffa Views:

The Board reviewed the report presented by the Association Manager, which provided updates on the construction progress of the common garden in the Oasis estate O-28, nearing completion, and the proposed engineering plan for the main garden in Park estate P-10, scheduled to commence construction within the current year. Following the discussion, the Board made the following decisions:

- The Association Manager is assigned the task of preparing a comprehensive report encompassing all communal garden projects planned for the upcoming period.

- The Agricultural Areas Development Sub-Committee, led by Board Member Engineer Reem Akbari, is assigned the responsibility of conducting a remote meeting with the owners and residents of Riffa Views during the second half of May 2021. The purpose of this meeting is to present and discuss the new communal garden projects and gather feedback.

4. Other businesses:

The Board deliberated on the request put forth by the Association Manager to obtain a credit card under the Association's name. The purpose of the credit card would be to facilitate payments made through online portals and websites, particularly in light of several government authorities discontinuing cash transactions.

After thorough discussion and reviewing Resolution No. (1) of 2020, issued on May 7, 2020, with specific emphasis on Article (34) concerning the operation of the bank account, the Board made the decision to issue a credit card in the name of the Association with a limit of BD 5,000 (five thousand Bahraini Dinars). 

The Association Manager is tasked with initiating the necessary procedures to acquire the credit card.

The meeting ended at 10:45 pm.