Board Meeting no. (1/3/2024) on April 30, 2024

The Board of Directors held its meeting no. (1/3/2024) on Tuesday, April 30, 2024 at 5:00 pm at the headquarters of the Riffa Views Company.

The meeting was temporarily chaired by the Association Manager, Mr. Yasser Abdulrahman Alraee. He congratulated the members of the Board on their election to the Riffa Views Owners Association Board for its third term (2024-2026) during the fifth General Assembly meeting held on April 27, 2024. The Association Manager began by discussing the first agenda item:

1. Election of the Board Chairman and Assignment of Administrative Positions

The Association Manager pointed out that Resolution No. (1) of 2020 requires owners’ association boards to elect administrative positions, including the Chairman, Vice-Chairman, Secretary, and Treasurer. After discussion, the following decisions were made:

Decision: Administrative positions were assigned as follows:

- Dr Mazin Mohammed Ali Jumaah, Chairperson of the Board 

- Mr. Abdullah Ahmed Kamal, Vice-Chairperson 

- Mrs. Latifa Isa Albunoodha, Secretary 

- Mr. Mohammed Mahmood Alshaikh, Treasurer 

Following this, Dr. Mazin chaired the Board meeting, thanking the members for electing him as Chairman for the current term. He emphasized the importance of continuing the efforts of the previous Board to maintain the Riffa Views community and improve services for residents and owners. He wished the current Board success in its tasks.

Regarding the two reserve members, Mr. Abdulhakim Khalil Al-Mutawa and Mr. Shahid Masood Mohammed, who tied with 22 votes each, Mr. Abdulhakim proposed prioritizing Mr. Shahid as the first reserve member, making Mr. Abdulhakim the second reserve member. This was based on the Association Manager's suggestion, and the Board members agreed. It was also decided that reserve members would be allowed to attend some of the Board meetings.

As for the significant efforts of the previous Board, it was agreed to honor them, and the Association Manager was tasked with arranging an important joint meeting for the recognition.

2. Issuance of Board Members Certificate for the Third Term 2024-2026 

The Association Manager informed the Board that the Real Estate Regulatory Authority (RERA) would be contacted to update and issue a certificate with the names of the Board members for the new term (2024-2026). The Board will be kept informed of any updates. The Board tasked the Association Manager with arranging a meeting with the CEO of RERA, to be attended by the Board members.

3. Authorization of Signatories for the Riffa Views Owners Association Bank Accounts 

Given the formation of a new Board, the Board decided to update the authority for managing the bank accounts under the name "Riffa Views Owners Association" at the Kuwait Finance House as follows:

- Authorization to manage the bank accounts and approve all transactions requires three signatures (A+A+B). 

- The authorized signatories at the bank will be as follows:

 1. Dr Mazin Mohammed Ali Jumaah - Chairman (A) 

 2. Abdulla Ahmed Kamal - Vice-Chairman (A) 

 3. Latifa Isa Albunoodha - Secretary (A) 

 4. Mohammed Mahmood Alshaikh - Treasurer (A) 

 5. Dana Khamis Alzayani - Board Member (A) 

 6. Yasser Abdulrahman Alraee - Association Manager (B) 

4. Decisions of the Fifth General Assembly Meeting on April 27, 2024 

The Board reviewed the decisions from the fifth General Assembly meeting held on April 27, 2024, which included:

1. Approval of the Board Chairperson presiding over the General Assembly meeting. 

2. Approval of the meeting agenda. 

3. Approval of the minutes of the fourth General Assembly meetings held on August 12 and 19, 2023. 

4. Approval of the audited financial statements for 2022. 

5. Discharge of the Board members for the financial years ending in 2022 and 2023. 

6. Appointment of KPMG Fakhro as the external auditor for the financial years ending December 31, 2023, and December 31, 2024. 

7. Approval of the 2024 Association budget.

After discussion, the Board tasked the Association Manager with the following:

- Recording decisions 1-5 in the Association's records. 

- For decision 6: KPMG Fakhro will audit the Association’s financial statements for the year ending December 31, 2023, in coordination with the Treasurer. 

- For decision 7: Operating expenses must align with the approved 2024 budget.

5. Minutes and Reports from the Fifth General Assembly Meetings on April 20 and 27, 2024 

The Board reviewed the minutes and reports of the fifth General Assembly meetings held on April 20 and 27, 2024. The Association Manager noted that the previous Board would issue the minutes and reports, while the new Board would approve and submit them to RERA. These reports include:

Reports from the First Meeting on April 20, 2024:

1. Minutes of the First General Assembly meeting - April 20, 2024 

2. General Assembly Report Form - April 20, 2024 

3. Participant Report - April 20, 2024 

4. Voting Results Report - April 20, 2024 

Reports from the Second Meeting on April 27, 2024:

1. Minutes of the General Assembly meeting - April 27, 2024 

2. General Assembly Report Form - April 27, 2024 

3. Participant Report - April 27, 2024 

4. Voting Results Report - April 27, 2024 

5. General Assembly Decision Voting Report - April 27, 2024 

6. Election Results for the Board's Third Term (2024-2026) 

6. Renewal of the Association Manager’s Contract for 2024-2026 

The Board reviewed the proposal to renew the contract of the current Association Manager, which expired on March 31, 2024. The Manager explained the terms of the new two-year contract, which includes a 1% increase for the first year and a 1% increase for the second year. After discussion, the Board tasked the Treasurer with obtaining an evaluation of the Manager's performance from the previous Board for the 2022-2024 term and providing this evaluation at the next meeting.

7. Establishing Strategic Goals for the New Board Term 

The Board reviewed the strategic goals and work ethics adopted by the previous Board. After discussion, the Board decided:

1. To revise both the strategic goals and values. 

2. To reprioritize projects for the current term. 

The Board also requested members to submit their opinions and comments on item 7 at a subsequent meeting. Furthermore, the Association Manager was tasked with preparing a list of ongoing projects and their timelines for presentation at a later meeting.

8. Restructuring the Subcommittees of the Riffa Views Owners Association Board 

The Board listened to a briefing from the Association Manager on the subcommittees formed in the previous term. After discussion, the Board formed the following subcommittees for the current term:

First: Social and Cultural Committee chaired by Board Secretary, aimed at fostering social ties among residents and promoting cooperation through events and activities that meet their needs. 

Second: Agricultural Committee chaired by Board Member Mrs. Dana Al-Zayani, tasked with making proposals and inspecting the green areas and communal gardens within Riffa Views to develop them and ensure their use for the common good.

Third: Construction Requests Review Committee chaired by Vice-Chairman, responsible for reviewing and inspecting all owners' requests related to additional construction and landscaping to ensure compliance with the Association’s building regulations.

The Association Manager was tasked with notifying the residents to renew their memberships in these committees.

9. Preparations for Expected Heavy Rainfall 

The Board reviewed a report from the Association Manager regarding ongoing preparations to mitigate the potential impacts of heavy rainfall. After discussion, the Board decided:

1. To prepare a detailed study for permanent solutions to prevent damage to residential units and common areas during heavy rainfall. 

2. To invite residents to a coordination meeting to provide their suggestions and feedback on the best ways to mitigate the effects of heavy rainfall. 

3. To explore the possibility of comprehensive insurance coverage for residential units, including natural disasters and fires. 

4. To contact the Ministry of Works to request a meeting to discuss finding a permanent solution to the issue of rainwater accumulation on the external road.

10. Any Other Business 

The Board discussed the following topics under this item:

1. Riffa Views Master Plan 

A letter will be sent to the Urban Planning and Development Authority to request a meeting with the Board to discuss the latest updates on the approval of the Riffa Views master plan, including the additional land entitlements for the units.

2. Violations Related to Driving Golf Carts 

Due to the increasing violations regarding underage driving of golf carts by children under 18, the Board decided:

- To issue a circular to residents urging their cooperation in preventing children from driving golf carts. 

- To request a coordination meeting with the General Directorate of Traffic to address this issue, including the possibility of providing a traffic patrol to monitor these violations.

3. Regular Board Meetings 

The Board discussed the schedule for regular meetings and decided to hold the monthly Board meetings on the last Wednesday of every month at 5:00 PM.

The meeting ended at 7:00 p.m.