Board Meeting no. (1/2/2022) on March 30, 2022

The Board of Directors held its meeting no. (1/2/2022) on Wednesday, March 30, 2022 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1. Election of the Chairman of the Board of Directors and Distribution of Administrative Positions:

The Chairman of the meeting noted that Decision No. (1) of 2020 mandates the election of administrative positions within the Board of Directors of owners' associations, specifically: Chairman, Vice Chairman, Board Secretary, and Board Treasurer. The Chairman then invited any members interested in running for the Chairmanship to announce their candidacies. Ms. Reem Ahmed Akbari and Mr. Mohamed Mahmoud Mohamed expressed their interest. Since more than one member was interested in the position, the Board members agreed to elect the Chairman by secret ballot. The election resulted in Ms. Reem Ahmed Akbari being elected as Chairman of the Board of Directors for the current session, with 3 votes against 1 vote.

The Board of Directors then proceeded to elect the remaining administrative positions, unanimously agreeing on the following distribution:

- Mr. Mohammed Mahmoud Mohammed, Vice Chairman of the Board of Directors

- Mr. Akram Nabil Hage, Board Secretary

- Mr. Abdulhameed Ali Al Balushi, Board Treasurer

Ms. Reem Ahmed Akbari then chaired the Board of Directors meeting, expressing her gratitude to the Board members for electing her as Chairman and emphasizing that she and all Board members will continue working towards the development of the Riffa Views community and the improvement of all services provided to residents and owners.

2. Minutes and Reports of the Third General Assembly Meeting held on March 12 and 19, 2022, and the Resolutions Passed:

The Board reviewed the minutes and reports of the third General Assembly meeting held on March 12 and 19, 2022. The Association Manager informed the Board that the previous Board of Directors would approve and issue these minutes and reports, while the new Board of Directors would send these reports to RERA to initiate the approval procedures. The reports include the following:

First Meeting (March 12, 2022):

1. Minutes of the Association's General Assembly Meeting - March 12, 2022

2. General Assembly Report Form - March 12, 2022

3. Report of in-person participants - March 12, 2022

4. Voting results report for participants via voting papers - March 12, 2022

Second Meeting (March 19, 2022):

1. Minutes of the Association's General Assembly Meeting - March 19, 2022

2. General Assembly Report Form - March 19, 2022

3. Report of participants via in-person attendance - March 19, 2022

4. Report of the voting results of the participants via voting papers - March 19, 2022

5. Voting results report on the General Assembly resolutions - March 19, 2022

6. Report of the results of the Board of Directors elections for the years 2022-2023

3. Issuance of a New Board Certificate from RERA:

The Association Manager reported that the Real Estate Regulatory Authority (RERA) would be contacted to update and issue a certificate listing the names of the members of the Board of Directors for its new term for the years 2022-2023.

4. The Association Manager Contract:

The Board reviewed the resolution of the Third General Assembly held on March 19, 2022, which approved awarding the tender for the Association Manager to "RV Real Estate" for the next two years. After discussion, the Association Manager was tasked with preparing a draft contract and circulating it to the Board members for review, with the contract period set from April 1, 2022, to March 31, 2023.

5. Renewal of Service Provider Contracts Expiring in 2022:

The Association Manager highlighted that some service provider contracts at Riffa Views had expired and that it had been agreed with these companies to continue providing services on a monthly basis at the cost indicated in the contracts. The Association Manager also mentioned that the previous Board of Directors had requested these contracts be reviewed by the new Board due to the imminent expiration of the previous Board's term. The Association Manager recommended that the Board approve the renewal of these contracts for a period of two years. These contracts include:

- Pest control contract

- Security services contract

- STP operator contract

- Cleaning and waste collection contract

During the discussion, the Board emphasized the need to expedite the contract renewal procedures. The Association Manager was tasked with coordinating with the service providers to finalize the new contracts, including KPIs for measurement, and to negotiate discounts on the new contracts.

6. Approving the Signatories of the Bank Accounts of the Riffa Views Owners Association:

Due to the conclusion of the previous Board's term and changes in the new Board's membership, the Board decided to amend the authority to operate bank accounts in the name of "Riffa Views Owners Association" at Kuwait Finance House Bank, in line with the reconstitution of the new Board of Directors.

7. New Business:

The Board discussed the following under this item:

1. Setting a Regular Date for Board Meetings:

The Board discussed the importance of establishing a regular meeting schedule that would enable the Board to fulfill its duties and responsibilities effectively. After discussion, the Board decided to hold its regular meetings on the last Tuesday of every month at 5:30 pm.

2. Honoring Former Board Members for Their Efforts During the Previous Term:

The Board emphasized the importance of recognizing the efforts of the previous Board members during their term. The Association Manager was tasked with preparing a proposal for this recognition.

The meeting ended at 6:30 pm.