Board Meeting no. (1/2019) on December 15, 2019

The Board of Directors held its meeting no. (1) for the year 2019 on Sunday, December 15, 2019 at 5:30 pm at the headquarters of the Riffa Views Company, and issued its decisions according to the items below:

1- Election of the Chairman, Secretary and Treasurer

The election of Dr. Mazin Jumaah as the Chairman of the Board of Directors, Mr. Abdulhameed Juma as the Secretary, and Mr. Abdulla Kamal as the Treasurer, and the votes were unanimous.

2- Briefing the minutes of the General Assembly meeting held on the 7th of December 2019, and the issued resolutions

The Board reviewed the summary of the resolutions of the aforementioned meeting and decided to assign the Association Manager to provide the Board with the status of payment of the Annual Subscriptions (Service Charge) for all units in Riffa Views, with a list of those who abstain from payment, and to add this clause to the agenda of the next Board meeting.

3- The procedures of registering the Association’s by-laws and issuing a Certificate of Board Membership at the Real Estate Regulatory Authority (RERA)

The Board directed the Association Manager to submit an application to register the Association’s By-Laws and issue a Certificate of Board Membership to RERA.

4- Reviewing the Master Transfer Agreement, according to the General Assembly Resolution No. (5) dated 7 December 2019

The Board decided to form a sub-committee chaired by Mr. Akram Hage, who’s a board member, and the member representing the Developer to review the agreement, and to assign the Secretary to communicate with the owners to receive their remarks.

5- Reviewing the Riffa Views Master Plan, according to General Assembly Resolution No. (6) dated 7 December 2019

The Board decided to invite a representative of the Developer to present a presentation on the historical background of the development of the Riffa Views Master Plan in a future meeting.

6- Reviewing the contracts of service providers in Riffa Views, in accordance with General Assembly Resolution No. (7) dated 7 December 2019

The Board approved the extension of the service provider’s contracts that are expiring at the end of December 2019, for a period of one month ending at the end of January 2020, and requiring the Association Manager to prepare technical evaluation reports for all tenders' bids and submit recommendations to the Board of Directors for review.

7- Concluding a contract with the Association Manager “RV Real Estate Company", in accordance with the General Assembly Resolution No. (8) dated 7 December 2019

The Board decided to assign Mr. Akram Hage, a member of the Board, to review the contract of the Association Manager and to refer it to the Board of Directors to give their feedback.

8- Notifying the Association Manager of approving 2020 budget, according to General Assembly Resolution No. (9) dated 7 December 2019

The Board discussed the budget with the Association Manager and indicated the importance of finding mechanisms and methods aimed at rationalizing expenditures and searching for the best means to achieve this, with the need to maintain the quality of services provided at Riffa Views.

Also, the Chairman of the Board of Directors was required to communicate with officials in the Sunni Endowments Directorate, in order to reach a joint agreement between the Association and the Endowments Directorate, according to which the cost of electricity and water consumption on the three Masjids in Riffa Views would be canceled or reduced.

9- Opening bank accounts in the name of the Riffa Views Owners Association to deposit Annual Subscriptions (Service Charge), including an operating account and a reserve account

The Board approved the opening of the bank accounts required for the Association at Kuwait Finance House.

10- Identifying a mechanism for communication between the Association and the homeowners

The Board mandated the Secretary to prepare a proposed mechanism for communication between the Association and the homeowners, which shall be diverse and relevant, with regard to social media and modern digital software.

11- Owners Association Records

The Board approved the list of records according to the resolutions issued by RERA, and the Association Manager was assigned to work on updating them continuously and keeping them safe while not allowing any other party to view them without the prior approval of the Board of Directors.

12- Further work

The Board approved the proposal to maintain the current discount of 5% to all homeowners in Riffa Views who pay their Annual Subscriptions (Service Charge) for the year 2020 in advance, which is no later than 31 January 2020.

The meeting concluded at 9:00 pm, and the next meeting was scheduled to take place on Monday 23 December 2019 at 5:30 pm at the Riffa Views headquarters.